Job Listing
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| Job ID: 11846384 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Associate Meeting Planner |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | High School Diploma/GED |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.
We're a community of 1,400 meetings and event experts spanning 68 countries and we are continuing to grow. We are always on the lookout for talented people to join us on our journey and help us to exceed both our own expectations, and those of our clients.
Position overview
CWT Meetings & Events is seeking a Meetings & Events Planner to own the delivery and execution of assigned Meeting and Events programs. They will provide end-to-end meeting management in all program delivery elements utilizing standard processes and procedures to achieve client satisfaction.
Position Description
Meeting/Event Planning process: Determines purpose of the meeting, prepares a project plan with specifications, and obtains historical information related to program. Identifies stakeholder needs, prepares program outlined (topics, content, speakers), designs program details to meet needs of participants, identifies successful criteria for evaluation of meeting and determines technology requirements. Proactively escalates potential client, program, or delivery issues for timely resolution. Performs time tracks as requested by management.
Facilities & Services: Determines appropriate geographical location and venue. Identifies services required, and coordinates security procedures. Plans, orders, and oversees technology requirements. Conducts a pre-meeting briefing and post-con with suppliers and facility providers. Plans/creates agendas for site inspections.
Financial & Contract Management: Identifies ancillary revenue sources and/or cost savings opportunities. Develops budget for meeting which may include vendor contract negotiations. Ensures completion of payment and/or billing process. Manages according to the budget. Conducts RFP process and determines fees for participation. Responsible for group reporting requirements. Ensures adherence to standard or client specific deposit terms, terms and conditions of client contract, and billing guidelines.
Logistics: Establishes invitation/registration procedures, assesses risk management to determine insurance and operations needs, and determines exhibitor booth assignments/setup process. Secures and communicates transportation/travel arrangements. Determines setup for function rooms including seating and AV. Manages all food and beverage needs. Prepares and reviews housing reports in a timely manner. Coordinates shipping of materials. Complies with M&E technology usage as required.
Program: Secures speakers/entertainment and manages contractual relationship. Determines food and beverage requirements that support program objectives. Arranges ancillary programs in conjunction with the meetings including pre/post meeting activities. Arranges media and PR activities for program. Provides program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review. Travels onsite for assigned programs acting as the business lead meeting owner. Collaborates with onsite Lead Travel Director.
Increases Meeting and Events industry knowledge by attending internal training, external events supplier presentations, and team meetings.
Identifies upselling opportunities and action or informs manager.
Performs other duties as assigned.
#LI-AM2
Qualifications
Position Requirements
College diploma or degree in related field.
Three years of meeting/event management experience or customer service experience in the hospitality industry.
CMP or formal Project Management designation preferred.
Good knowledge of Microsoft Office products (Excel, PowerPoint, Word).
Knowledge of Project Management procedures.
Travel industry knowledge preferred.
Knowledge of electronic meeting management tool preferred.
Excellent oral/written communication skills to communicate internally and externally.
Excellent critical thinking skills.
Strong attention to detail.
Strong customer service skills.
Strong negotiating skills.
Strong organizational skills that can coordinate multiple resources.
Strong planning skills.
Ability to remain calm in stressful situations.
Ability to set priorities and multitask in a fast-paced, multi-project environment.
Ability to work well as a team player.
Ability to be self-motivated.
Ability to process financial information.
Ability to travel to events as needed.
Ability to problem solve independently and in team situations.
Ability to learn new information quickly.
Occasional travel may be required.
Primarily works in an office environment using a computer for much of the day.
CWT is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status
Primary Location:United States
Work from home:Yes
Employment type:Standard
Job Family:Meetings & Events
Scope:Country
Travel:Yes, 5 % of the Time
Shift:Day Job
Organization:Customer_Meetings & Events
Experience Level:3 to 5 years
Job Posting:Jul 27, 2021
As an Equal Opportunity Employer/Affirmative Action employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, national origin, veteran status, disability status, sexual orientation, gender identity or any other federal, state or local protected class.
Refer to ID 57903806 when applying |
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